If your team uses AI — even just ChatGPT or Copilot — you have legal obligations today, and a new enforcement wave arrives on 2 August 2026. The AI Act Ready Kit gives you the six documents that close the gap: ready to adapt, sign, and show anyone who asks.
The AI Act doesn't only regulate companies that build AI. It regulates companies that use it — the law calls you a "deployer." Use Copilot for client emails? Run a chatbot on your site? Let an HR tool screen CVs? You're in scope.
Three things make this urgent. First, the AI literacy requirement has applied since February 2025 — if your staff use AI without documented training, that box is already unticked. Second, from 2 August 2026, transparency duties bite: chatbots must disclose they're AI, and AI-generated content must be identifiable. Third, that same date activates enforcement powers — regulators stop warming up and start checking.
The fix is not a six-month legal project. For most SMBs it's six documents, adapted to your business, signed, and kept current. That's exactly what this kit is.
Map every AI tool you use, classify its risk in plain language, and assign owners. The foundation document everything else builds on.
The obligation already in force. Policy text, a ready-made curriculum, and the signed log that proves compliance.
Copy-paste disclosure texts in English and Dutch — chatbot notices, AI-content labels, website disclosure, email footers.
Who reviews AI output, when, and who can pull the plug. Includes the oversight matrix and incident log.
The staff-facing rules: approved tools, forbidden inputs, review requirements. The document clients ask for first.
Ten questions that separate compliant vendors from liabilities — run it before every new AI tool enters your stack.
I'm Andy — a Microsoft solution consultant in Amsterdam with two decades in the trade and 47+ business implementations behind me, from Dynamics 365 rollouts to AI advisory. I've sat on the deployer's side of the table my whole career: I know what companies actually run, where AI quietly entered the stack, and what documentation survives contact with an auditor.
These templates exist because every business I walk into has the same six gaps. Now you can close them without the consulting invoice — or with it, if you want the audit tier.
Partly. In May 2026, EU lawmakers agreed to push back deadlines for high-risk systems. But the AI literacy duty has applied since February 2025, chatbot transparency obligations still take effect in August 2026, and AI-content labelling lands in December 2026. The delay covers the heaviest industrial obligations — not the ones that touch everyday businesses.
If you use AI tools professionally, yes — deployer obligations don't have a size floor, though SMEs benefit from simplified frameworks and capped penalties. Small doesn't mean exempt; it means the fix is cheaper. That's the window this kit is built for.
No. This is compliance tooling — the operational documents, registers and notices that implement the Act's requirements in your business. For binding legal interpretation, especially if you run high-risk systems, pair the kit with qualified counsel. The kit makes that conversation ten times cheaper because the groundwork is done.
For a typical SMB using mainstream tools: one afternoon to adapt the documents, one hour to deliver baseline training, and a recurring 15-minute quarterly review. The kit includes instructions in every document.
They will — the Act phases in through 2027 and the texts are still being refined. Vault buyers get every template update free through August 2027. You buy once; the kit stays current.
Yes — fully. All six templates ship in both English and Dutch, written with the official Dutch AI Act terminology (gebruiksverantwoordelijke, aanbieder, AI-geletterdheid). The customer-facing transparency notices are bilingual within each document. More EU languages are on the roadmap.